-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/webinars/webinar-012220-fry2.pdf
June 02, 2025 - methodology
► Expected number of people who will respond
23
Common Data Collection Approaches
Mail … Email/
Web-based
Mixed
mode
24
Data Collection Approaches Tested
by the CAHPS Consortium
• Mail … Consortium continues extensive testing
25
Data Collection Approaches Yielding
Higher Response Rates
• Mail … • Telephone
• Mixed Mode
► Mail with telephone follow-up
► Notification of web survey with mail
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/webinars/3-case-mix-mode-adjustments-webcast-elliott.pdf
June 02, 2025 - can affect responses in 2 ways:
► Who responds
− E. g., Older respondents more likely to respond by mail … Web-Mail) not on the mode of response (e.g., Web response)
• Not needed when all reporting units use … /Web-Mail (WM) NEMA (reference)
► Phone-Only/Web-Phone (WP) NEMA
► Mail-Phone (MP, formerly known as … “Mixed Mode”)/Web-Mail-Phone (WMP) NEMA
► Web-Mail (WM) EMA
► Web-Phone (WP) EMA
► Web-Mail-Phone (WMP … /WMP NEMA, Web-Mail EMA, Web-
Phone EMA, Web-Mail-Phone EMA) relative to the reference group (Mail-
Only
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/webinars/cahps-emergency-dept-webinar-survey-admin.pdf
June 02, 2025 - We tested:
Mail only
Telephone only
In-person survey distribution in the ED
Email only
… )
Web-Telephone Mode
Web-Mail-Telephone Mode
First CAHPS Survey with recommended web-
based … )
Standard Mixed Mode (Mail-Telephone)
Initial attempt: mailed survey
Phone follow-up starting … )
Web-Mail-Telephone Mode
Initial attempt: emailed survey
Two reminder emails
Mailed survey … ED CAHPS Mail and Web-based Modes, Side-by-Side
ED CAHPS Web Survey Design
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/webinars/addressing-emerging-needs-09132023-hays.pdf
June 02, 2025 - )
• Mail only had the lowest yield for Black, Hispanic, and Multiracial.
• Web-Mail-Phone had the … Survey Administration Protocol Response Rate
Current HCAHPS Modes
Mail only 22%
Phone only 23%
Mail-Phone … 31%
Web-first Modes
Web-Mail 29%
Web-Phone 30%
Web-Mail-Phone 36%
21
Exploration of “Easy” (EZ)
-
www.ahrq.gov/sites/default/files/wysiwyg/professionals/quality-patient-safety/patient-family-engagement/pfeprimarycare/medicinelist-barriers-postcard-final508.pdf
June 02, 2025 - Try to determine and address the
source of the access issue; suggest
mail order options. … Write prescriptions for a longer
length of time; suggest mail
order options.
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/webinars/cahps-101-webcast-04-fry.pdf
June 02, 2025 - ► Expected number of people who will respond
21
Data Collection Approaches
We Have Tested
• Mail … Telephone
• In-person interviews
22
Data Collection Approaches Yielding
Higher Response Rates
• Mail … • Telephone
• Mixed Mode
► Mail with telephone follow-up
► Notification of web survey with mail
-
www.ahrq.gov/sites/default/files/wysiwyg/professionals/quality-patient-safety/patient-family-engagement/pfeprimarycare/medication-mgmt-common-barriers-full.pdf
June 02, 2025 - Try to determine and address the source of the access
issue; suggest mail order options. … Write a longer prescription; suggest mail order options.
-
www.ahrq.gov/research/findings/final-reports/crcscreeningrpt/crcscreenfig1-1.html
April 01, 2018 -
Step 4: Mail …
Step 4: Mail … —
Step 4: Mail … —
—
Step 4: Mail … —
—
—
Step 4: Mail
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/webinars/cahps-how-are-surveys-administered-fry-webinar.pdf
June 02, 2025 - response rate to support data use
34
www.ahrq.gov/cahps
Data Collection Modes We Have Tested
• Mail … In-person interviews
35
www.ahrq.gov/cahps
Modes That Currently Yield Higher Response
Rates
• Mail … • Telephone
• Mixed Mode
Mail with Telephone follow-up
Email with Mail or Telephone follow-up
•
-
www.ahrq.gov/cahps/surveys-guidance/survey-methods-research/increasing-responses.html
August 01, 2024 - begun (e.g., make multiple calls, make calls at different day and evening times over a period of days, mail … Consider using a mixed-mode protocol involving email, mail, and phone data collection procedures. … the vendor cannot find a correct phone number for the individual, and the sponsor has agreed to both mail … and phone methods of data collection, mail the questionnaire. … Stamp all mail “Address Service Requested” so that undelivered mail gets returned.
-
www.ahrq.gov/sites/default/files/wysiwyg/sops/quality-patient-safety/patientsafetyculture/sopsvaluewebcast-closing.pdf
June 02, 2025 - Efficiency Supplemental Items for Hospitals and Medical Offices - CLOSING
To Ask a Question
62
E-mail … E-mail:
SafetyCultureSurveys@westat.com
Phone:
1-888-324-9749
Website: https://www.ahrq.gov/sops
64 … mailto:SafetyCultureSurveys@westat.com
https://www.ahrq.gov/sops
To Ask a Question
E-mail Updates
-
www.ahrq.gov/research/findings/final-reports/crctoolkit/crctoolkit3.html
April 01, 2018 - You can mail material to patients of practices with complete data while continuing to obtain and clean … Return to Contents
Step 4: Mail Screening Information and Materials
Description
This step consists … Therefore, although the central entity mails the patient letters (on behalf of the practice), we suggest … Either a stool test kit or a request card that the patient can mail back to request a kit ( Tool 4.b- … for all or some of the patients in the screening program, it should periodically mail kits to patients
-
www.ahrq.gov/sites/default/files/wysiwyg/funding/grant-mgmt/recognition_ahrq-funded_study.pdf
June 02, 2025 - Title of Article *
Article Author Name(s) *
Corresponding Author Contact * First Name
Last Name
E-mail … E-Publication Date (if known)
OR
Print Publication Date (if known)
Embargo Date (if known)
E-mail … C-BDoEE8l2cTsZaPAlS*bw:
AHRQ Grant or Contract #_fXKiPp7gdiVpzkMfIxPcxQ:
Phone Number_n5K-zJHFrCz8OyIfs*eGMg:
E-mail … Article Author Name(s) *_tQrAJiMaU-UzHu19IYyIyw:
Title of Article * _6EnK9aDqYTy*EYJMGKGNAg:
E-Mail
-
www.ahrq.gov/sites/default/files/wysiwyg/research/publications/pubcomguide/recognition_ahrq-funded_study-031720update.pdf
June 02, 2025 - Title of Article *
Article Author Name(s) *
Corresponding Author Contact * First Name
Last Name
E-mail … E-Publication Date (if known)
OR
Print Publication Date (if known)
Embargo Date (if known)
E-mail … C-BDoEE8l2cTsZaPAlS*bw:
AHRQ Grant or Contract #_fXKiPp7gdiVpzkMfIxPcxQ:
Phone Number_n5K-zJHFrCz8OyIfs*eGMg:
E-mail … Article Author Name(s) *_tQrAJiMaU-UzHu19IYyIyw:
Title of Article * _6EnK9aDqYTy*EYJMGKGNAg:
E-Mail
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/20140603_QI/6_dale_shaller-closing.pdf
June 02, 2025 - www.cahps.ahrq.gov
CAHPS E-mail Updates
53
www.cahps.ahrq.gov
Thank You! …
E-mail: cahps1@westat.com
Phone: 1-800-492-9261
Website: www.cahps.ahrq.gov
54
mailto … Ask a Question
CAHPS E-mail Updates
Thank You!
-
www.ahrq.gov/sites/default/files/wysiwyg/professionals/quality-patient-safety/patientsafetyculture/pharmacy/pharmwebinar/sorra_closingslides.pdf
June 02, 2025 - Click the Q&A icon to get
the Q&A box to appear
46
46
SOPS E-mail Updates
www.ahrq.gov
www.ahrq.gov … E-mail
o SafetyCultureSurveys@westat.com
Phone
o 1-888-324-9749
Website: www.ahrq.gov … SOPS E-mail Updates
Thank You!
-
www.ahrq.gov/sites/default/files/wysiwyg/professionals/quality-patient-safety/patientsafetyculture/asc/ascwebinar/smith3slides.pdf
June 02, 2025 - Click the Q&A icon to get
the Q&A box to appear
68
68
E-mail Updates
www.ahrq.gov
69
69 … E-mail
o SafetyCultureSurveys@westat.com
Phone
o 1-888-324-9749
Website: www.ahrq.gov … E-mail Updates
Thank You!
-
www.ahrq.gov/sites/default/files/wysiwyg/research/publications/pubcomguide/recognition_ahrq-funded_study-rev111021.pdf
June 02, 2025 - Title of Article *
Article Author Name(s) *
Corresponding Author Contact * First Name
Last Name
E-mail … known)
mailto:journalpublishing@ahrq.hhs.gov
mailto:journalpublishing@ahrq.hhs.gov
Phone Number
E-mail … C-BDoEE8l2cTsZaPAlS*bw:
AHRQ Grant or Contract #_fXKiPp7gdiVpzkMfIxPcxQ:
Phone Number_n5K-zJHFrCz8OyIfs*eGMg:
E-mail … Article Author Name(s) *_tQrAJiMaU-UzHu19IYyIyw:
Title of Article * _6EnK9aDqYTy*EYJMGKGNAg:
E-Mail
-
www.ahrq.gov/sites/default/files/wysiwyg/cahps/news-and-events/events/20131008_cg/5_Carla_Zema_Closing_slides_47-51.pdf
January 01, 2013 - •
CAHPS E-mail Updates
http://www.ahrq.gov
http://www.ahrq.gov
2013 CG-CAHPS Database
Comparative … E-mail: cahps1@westat.com
Phone: 1-800-492-9261
Website: www.cahps.ahrq.gov
mailto:cahps1 … E-mail: cahps1@westat.com
Phone: 1-800-492-9261
Website: www.cahps.ahrq.gov
mailto:cahps1 … @westat.com
http://www.cahps.ahrq.gov/
To Ask a Question
CAHPS E-mail Updates
2013 CG-CAHPS Database
-
www.ahrq.gov/sites/default/files/wysiwyg/pqmp/toolkits/sample-notification-letters.pdf
April 07, 2017 - Survey: Initial letter; mail with survey ...................................................3
Mail … Survey: Initial letter; mail with survey ................................................. 12
Mail Survey … Instructions Specific to Mail and Telephone Surveys
1. … and Telephone Surveys
Instructions Specific to Online Surveys
Mail Survey
Initial letter; mail with … and Telephone Surveys
Instructions Specific to Online Surveys
Mail Survey
Initial letter; mail with